Aaj ke digital zamane mein, khat likhna purane zamane ki baat lagta hai, lekin aisi kayi situations hote hain jab ek acchi tarah se likha hua khat kafi fark la sakta hai. Chahe aap job ke liye apply kar rahe hon, information maang rahe hon, ya apna shukriya vyakt kar rahe hon, ek acchi tarah se likha hua khat aapke vichaaron aur iraado ko saaf aur professional tarike se samjhane mein madad karta hai. Lekin agar aap English khat likhne ki parampara se parichit nahi hain to yeh kaam daravna ho sakta hai. Is lekh mein hum aapko English mein khat likhne ke tareeke se parichit karenge.
Step 1: Apna uddeshya aur audience tay karen
Khat likhne ka pehla kadam yeh hai ki aapko apna uddeshya aur audience tay karna hai. Kya aap ek dost ko likh rahe hain, business associate ko likh rahe hain, ya kisi se pehli baar milne ja rahe hain? Kya aap jaankari maang rahe hain, shukriya vyakt kar rahe hain, ya shikayat kar rahe hain? Aapke khat ka uddeshya uski tone aur content tay karega.
Step 2: Format chune
Jab aap apna uddeshya aur audience tay kar lenge, tab aapko apne khat ke liye format chunna hoga. Block format, semi-block format aur modified block format jaise kayi formats hote hain. Block format sabse jyada istemaal hone wala format hai, jisme saari text left-justified aur single-spaced hoti hai aur har paragraph ke beech double-spacing hoti hai. Semi-block format block format jaisa hi hota hai, lekin har paragraph ke pehle line ko indent kiya jata hai. Modified block format semi-block format jaisa hi hota hai, lekin date aur closing center mein hoti hai.
Step 3: Date aur address shamil karein
Agla kadam yeh hai ki aapko date aur address shamil karna hai. Date ko khat ke top right corner mein likhna hai, phir sender ka address likhna hai. Agar aap business letter likh rahe hain, to recipient ka address sender ke address ke neeche likhna hai.
Step 4: Salutation likhein
Salutation khat ki shuruvaat ka hissa hota hai. Agar aap recipient ka naam jaante hain, to unka title (Mr., Ms., Dr., etc.) aur last name ka istemaal karen (jaise "Dear Mr. Smith"). Agar aap recipient ka naam nahi jaante, to general salutation ka istemaal karen (jaise "To whom it may concern" ya "Dear Sir/Madam").
Step 5: Khat ka main hissa likhein
Khat ka main hissa us jagah par likhein jahan aap apna message convey karenge. Yah saar-sankshipt aur saaf hona chahiye aur har paragraph mein ek specific point ko address kiya jana chahiye. Ismein aap apne vichaar aur iraadon ko vyakt karenge. Dhyan rakhein ki aap apni baat ko clear aur concise tarike se samjhayen.
Step 6: Conclusion likhein
Khat ke ant mein aap apna message summarize karein aur phir closing salutation likhein. Aap shukriya vyakt kar sakte hain aur aane waali communication ki ummeed jata sakte hain.
Step 7: Signature shamil karein
Apne naam ke neeche signature jarur karen. Signature aapke khat ke authenticity aur personal touch ko dikhata hai.
Kuch aur tips
- Ek baar khat likhne ke baad, use ek baar padh lein aur dhyan rakhein ki kya aapne apne message ko sahi tarike se convey kiya hai.
- Aapko sahi spelling aur grammar ka dhyan rakhna hai. Aapke khat ke spelling aur grammar aapke professional image ko dikhata hai.
- Agar aap khat ko email ke through bhej rahe hain, to aapko email etiquette ka dhyan rakhna hai. Email etiquette ka matlab hai ki aapke email mein professional tone hona chahiye aur aapke email ka format clean aur saaf hona chahiye.
- Aap apne khat mein attachments ke baare mein bhi likh sakte hain. Agar aap kisi document ya file ko bhej rahe hain, to use clearly mention karein.
- Dhyan rakhein ki aapke khat ka tone saaf aur professional hona chahiye. Agar aap kisi se shikayat kar rahe hain, to polite tarike se shikayat karein.
Conclusion
Khat likhna aapke professional image ko badhane ka ek accha tarike hai. English mein khat likhne ke liye aapko sahi format, tone aur grammar ka dhyan rakhna hai. Agar aap in tips ko follow karenge, to aap ek saaf aur professional khat likh sakte hain.
