Aaj ke daur mein, log dur reh kar bhi kaam karte hain, isliye emails aur phone calls se communication kaafi important ho jaata hai. Conference call ek aisa tarika hai jiske through remote colleagues ke saath communication kiya jaa sakta hai. Is article mein hum baat karenge ki conference call kaise karein.
Call ka Purpose Decide karein:
Sabse pehla kaam conference call karne se pehle yeh hai ki call ka purpose decide karein. Chahe aap kisi project ke baare mein discuss karna chahte hain, team meeting karna chahte hain, ya phir presentation dena chahte hain, call ka purpose jaanne se aap agenda plan kar sakte hain aur appropriate log invite kar sakte hain.
Suitable Platform Choose karein:
Call ka purpose decide karne ke baad agla kaam hai suitable platform choose karna. Kai platforms available hain jaise Zoom, Google Meet, Skype, aur bhi kai. Aap aisa platform choose karein jo aapke needs ko suit karein aur jise use karna sab comfortable ho.
Call ko Schedule karein:
Jab aapne call ka purpose aur platform decide kar liya hai, tab next step hai call ko schedule karna. Date, time aur platform ke details ke saath calendar invitation bhejein. Invitation advance mein bhejna zaroori hai taki sabko prepare hone ke liye enough time mile.
Equipment Set-Up karein:
Call se pehle, saare necessary equipment set up kar lein. Microphone, speakers aur camera ko check karein aur ensure karein ki woh sahi tareeke se kaam kar rahe hain. Agar aap headset use kar rahe hain toh ensure karein ki woh comfortable ho aur audio quality clear ho.
Agenda Prepare karein:
Call ko organized aur focused rakhne ke liye agenda prepare karna bahut zaroori hai. Topics aur unke order ko note karein jo discuss kiye jayenge. Agenda participants ke saath share kar dein taki sabko pata ho ki kya expect karna hai aur sab prepared aaye.
Participants ko Introduce karein:
Agenda se pehle, sabko introduce karna bahut zaroori hai. Har ek participant ko unka introduction aur role batayein. Isse sab familiar ho jaayenge aur kisi ko bhi track karne mein help milegi.
Agenda se Stick karein:
Call ke dauran agenda se juda rehna zaroori hai. Conversation ko main topics se bahar na nikalein aur ensure karein ki har kisi ko baat karne ka mauka mile. Agar koi aisa topic laata hai jo agenda mein nahi hai, note karein aur call ke end mein address karein.
Call ko Summarize karein:
Call ke end mein, discuss kiye gaye key points aur decisions ko summarize karein. Ensure karein ki sab same page par hain aur next steps clear hain. Isse confusion avoid hoga aur action items mein sab aligned honge.
Follow-Up karein:
Call ke baad, participants ke saath follow up karein taki sabko unka next steps clear ho. Call ka summary bhejein, action items, deadlines aur responsibilities ke saath. Isse ek track record banega aur aage ki progress mein help milegi.
Feedback lein:
Conference call ke baad, feedback lena bahut zaroori hai. Participants ko call ke experience aur improvement suggestions ke liye feedback form bhej sakte hain. Isse future calls improve hone mein help milegi.
Conference call karna bahut hi useful hai, specially remote teams ke liye. Call ka purpose decide karna, suitable platform choose karna, call ko schedule karna, equipment set up karna, agenda prepare karna, participants ko introduce karna, agenda se stick karna, call ko summarize karna, follow-up karna aur feedback lena bahut zaroori steps hain. In steps ko follow karke aap successful conference calls kar sakte hain.
